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How to Book Oilfield Accommodations Without Losing Time, Money, or Your Mind

Jun 3, 2025
Simplify oilfield travel booking with a smarter crew accommodation platform built for workforce lodging and extended stays
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Oilfield logistics are challenging enough without the added burden of coordinating travel for rotating crews and remote job sites. Whether you're overseeing drilling, pipeline construction, or seismic programs, your accommodations strategy should work as hard as your crew does.

In this guide, you’ll learn how to:

  • Simplify oilfield lodging
  • Secure extended stays
  • Manage bulk bookings
  • How to get help from a dedicated crew travel management platform


Save Time. Cut Costs. Keep Crews Moving.

Book oilfield lodging with a platform built to handle remote sites, rotating schedules, and tight budgets.

Try LodgeLink Now

Step 1: Find Crew Lodging Close to the Job Site

The shorter the commute, the more productive the crew. Look for hotels or lodges that minimize travel time and fatigue.

Key Considerations:

  • Proximity to the lease or wellsite (search by LSD or GPS)
  • Truck-accessible roads for equipment
  • Nearby services: fuel, meals, groceries
LodgeLink bulk booking interface overlaying a hotel lobby with a receptionist assisting construction workers with luggage.

LodgeLink Feature: Search by Coordinates or Legal Land Description

LodgeLink lets you locate crew accommodations using city names, LSDs, or GPS—ideal for remote oil and gas operations.

Learn more

Step 2 – Filter for Oilfield-Ready Amenities

Not every hotel can handle life in the patch. Your team needs practical features to stay rested and ready.

Look For:

LodgeLink Feature: Advanced Hotel Filters

Filter properties by truck parking, extended stay options, after-hours meals, and more.

Learn more
A digital map interface displaying accommodation listings with filters for amenities like kitchens, laundry rooms, and truck parking.

Step 3 – Book for the Whole Crew in One Go

Managing rotating workers with spreadsheets is a recipe for errors. Streamline group hotel bookings with bulk uploads and digital room assignments.

Best Practices:

A person using a mobile device to manage workforce travel bookings, with digital booking and invoice overlays.

LodgeLink Feature: Bulk Crew Uploads

Easily upload your team and assign bookings in minutes—saving hours of admin time.

Learn more

Step 4 – Prepare for the Unexpected

Projects shift. Crews rotate. Equipment breaks. Choose a booking platform built for flexibility.

Be Ready To:

  • Extend or reduce stays without penalty
  • Adjust bookings for shared rooms or staggered shifts
  • Cancel rooms with minimal disruption

LodgeLink Feature: Flexible Bookings & 24/7 Support

Change or cancel bookings on the fly, backed by real-time customer support.

Learn more
A customer service representative wearing a headset, engaging in a live chat conversation on a workforce travel booking platform.

Step 5 – Keep Travel Budgets on Track

Oilfield accommodations are a major line item. Ensure transparency and control with reporting tools that support project billing.

Smart Tracking Includes:

  • Cost breakdowns by project or supervisor
  • Job costing-ready exports
  • Real-time reservation tracking
A person analyzing workforce travel cost savings and booking data on a laptop, with a detailed report overlay displayed.

LodgeLink Feature: Consolidated Invoices & Tracking Codes

Get a single invoice per project with clean records tied to cost centers or tracking codes.

Learn more

Step 6 – Build a Repeatable Workflow

Once you’ve dialed in your travel process, use it again and again. LodgeLink makes it easy to rebook successful trips and empower team leads.

Efficiency Tips:

  • Save your preferred stays as favorites
  • Rebook repeat projects in one click
  • Delegate booking access to foremen with role-based permissions
A person using a tablet to browse and book accommodations through an online platform with property listings displayed.

LodgeLink Feature: Saved Properties & Booking Permissions

Streamline repeat work and empower site-level booking while maintaining control.

Learn more

Oilfield Crew Travel, Without the Headaches

Simplify booking, cut admin time, and keep crews close to the job site with a platform built for oilfield accommodations.

See How It Works

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