See Every Crew Booking, Every Cost, in One View

The LodgeLink dashboard shows every booking, every stay and every invoice for your workforce travel in one live view. Filter by project, crew, region, supplier or date. No exports, no spreadsheets. Every stakeholder from ops to accounting sees the same numbers, updated as bookings happen. That is the difference between managing crew travel and reconciling it three weeks later.

Take a quick tour of our platform 👇 

A person analyzing workforce travel cost savings and booking data on a laptop, with a detailed report overlay displayed.

Customize, Export and Track Every Crew Travel Report

LodgeLink's workforce travel reporting tools give your team the reports they actually use. Customize by project, crew, supplier or date. Track every cost with payment IDs and tracking codes that mirror your cost structure. Export to Excel, PDF or your ERP. What used to take hours of manual reconciliation now happens in minutes.

Tie Every Stay to the Right Project, Cost Center and AFE

Every crew booking on LodgeLink carries the codes your accounting and operations teams already use: project number, cost center, GL, AFE and PAD#. When it is time to reconcile, allocate or chargeback, the lodging spend is already coded to the right place. No manual re-keying at month-end, no arguing with accounting about which well or job number a stay belonged to.

Roll Spend Up by Project, Cost Center, Rotation or Well

Roll workforce lodging spend by project, cost center, well, supplier or crew rotation. Every code you attach at booking becomes a filter and a report dimension downstream. See the numbers the way your operations lead needs them, not the way the platform decides to show them.

Chargeback-Ready for JIB and Partner Billing

When a JIB partner or subcontractor asks for backup on shared costs, the codes are already there. Export a JIB-ready summary by well, AFE or cost center with the full audit trail attached. Chargeback becomes one email, not three weeks of reconciling.

Audit-Ready From Every Booking

Every booking, change, cancellation and no-show is logged with who did it, when, and against which project, cost center or AFE. When accounting closes the month, JIB partners request backup, or an auditor asks who approved a stay, the answer is one export away.

Business woman and tracking codes graphic.
Construction worker using LodgeLink’s platform on a mobile phone and tablet for booking updates.

Reporting That Fits Construction, Energy, Utilities and Field Services

LodgeLink reporting is built for the way workforce industries actually track lodging costs. In construction, every crew is tied to a job number, so you can see lodging spend per project, per crew, and per week against budget before month-end. In the energy sector, reports run by AFE, well and rotation, with a chargeback-ready audit trail for JIB partners. In utilities and field services, spend rolls up by cost center and work order, so operations and accounting see the same numbers on demand.

Additional Features

A hotel parking lot with trucks and cars, featuring booking details and amenities like large truck parking and 24-hour security.

Search Made Simple

Easily find, book, and manage accommodations that fit your crew’s needs, all while saving you time and money. Learn more...

Two workers in safety gear walking through a mining site, with an overlay of workforce accommodation booking details.

Crew Scheduling

Reserve up to 100 rooms per booking and streamline complex crew scheduling and swaps—all in one platform. Learn more...

Business traveler holding flight tickets with airplane taking off in the background.

Travel Desk

Our Travel Desk offers full-service solutions for complex workforce air transport and vehicle rentals. Learn more...

A customer service representative wearing a headset, engaging in a live chat conversation on a workforce travel booking platform.

24/7 Support

Get 24/7 assistance and account management from our support team, ensuring your crew’s travel needs are met anytime, anywhere. Learn more...

Construction worker on-site using a smartphone to access a LodgeLink duty of care travel alert map.

Duty of Care

Locate, track, and communicate with your travellers during a travel change, potential safety risk, or emergency. Learn more...

Person using a tablet to review digital invoices with LodgeLink one invoice feature graphic.

Simplify Payment and Reconciliation

Turn hundreds of hotel bills into one consolidated invoice, apply tracking codes, and pay by card or corporate account. Learn more...

A person holding a smartphone displaying the LodgeLink map interface, showing workforce accommodation locations for easy booking.

LodgeLink Mobile App

Easily manage workforce travel on our app, with real-time booking, scheduling, and crew management from your mobile device. Learn more...

We also offer Specialized Booking Support

Dedicated support for specialized workforce bookings: help with planning, negotiating rates and consolidating invoicing for complex crew travel, with expert service every step of the way.

Learn more

FAQ- Powerful Reporting

What kind of reports can I pull from LodgeLink?

LodgeLink provides reporting on booking activity, spend by project or cost center, property utilization, crew travel patterns, and historical trends. Reports can be filtered, exported, and shared, giving stakeholders from finance to operations the specific data they need without manual compilation.

Can I track lodging spend across multiple projects and compare costs?

Yes. The reporting tools let you break down spend by project, region, property type, or time period and compare them side by side. This is essential for identifying cost overruns, benchmarking per-diem rates, and making data-driven decisions about where to house crews on future projects.

How does LodgeLink reporting help with budgeting and forecasting?

Historical spend data and booking trends give you a reliable baseline for projecting future lodging costs. Rather than estimating based on last year's memory, you can pull actual cost-per-night averages, occupancy patterns, and seasonal rate fluctuations to build accurate project budgets.

Can reports be exported or integrated with our ERP or accounting system?

Yes. Reports can be exported in standard formats for import into your ERP, accounting software, or BI tools. This eliminates the dual-entry problem where lodging data lives in one system and financial reporting lives in another.

Who in my organization can access reports, and can I control permissions?

LodgeLink supports role-based access, so you can grant reporting visibility based on each user's role. A project manager might see only their project's data, while a VP of operations sees everything. This keeps sensitive cost data appropriately scoped.

How does reporting help me hold suppliers accountable for rate compliance?

By tracking what you're actually paying versus negotiated rates, LodgeLink reporting exposes rate discrepancies and non-compliant charges. This gives procurement teams hard data when renegotiating supplier agreements or addressing billing disputes.

How is workforce travel reporting different from corporate travel reporting?

Corporate travel reporting is built around individual business travellers and expense reports. Workforce travel reporting is built for crews on the ground, where a stay has to be tied to a project, an AFE, a cost code and a crew rotation, and where accounting has to reconcile hundreds of nights across dozens of sites. LodgeLink covers both the booking and the financial workflows around it, in the vocabulary your teams already use.

Can I get real-time visibility into crew lodging spend, or is reporting only after the fact?

The reporting layer updates as bookings, changes, cancellations and stays happen. You do not have to wait for month-end to see where your workforce travel spend is landing.

Can reports be scheduled and delivered automatically to my team?

Yes. Set reports to run daily, weekly or monthly and land in any inbox or shared folder. Reports arrive without anyone having to pull them, which is the difference between reporting that gets used and reporting that gets ignored.

How does LodgeLink reporting support month-end close and accrual reporting?

Consolidated invoicing, a per-booking audit trail and accrual reports for incurred-but-not-invoiced lodging give your accounting team what they need to close the period on time. You see accruals against the correct project and cost center, not lumped into a single travel-and-expense line.