1. Get Negotiated Rates
Maximizing your profit and optimizing your costs requires time — and a lot of it.
Assuming you don’t have the time to call each individual hotel to negotiate separate discounted agreements for each one, you’re likely paying more than you should be.
Online hotel booking websites often advertise competitive rates, but they can add an assortment of surprise charges and service fees to the final bill. You might also be stuck with smaller discounts if the hotel program you’re using only includes a limited number of places to stay.
2. Wasting Less Time
When it comes to managing crew accommodation platforms, time is of the essence. This can often become an issue if you receive a last-minute request to book hotel rooms for long haul drivers or a large project crew.
Does this sound familiar? Probably.
That’s because most booking processes are done manually—often using spreadsheets, which are difficult to track and prone to error.
The more time and energy you put into managing accommodation for traveling crews, the larger the project cost, and the smaller the profit.
3. Accurately Managing Your Invoices & Projects
Crew travel expenses are hard to accurately estimate. If the spending isn’t clear, the budget won’t be clear either. A crew’s direct costs are sometimes underestimated or completely overlooked, which causes a discrepancy in the final budget.
In another scenario, you may forget to issue a credit card authorization form. If your crew doesn’t have the booking credit card on them, they won’t be able to check-in. To make matters worse, when your crew returns, you notice an incorrect billing charge.
Without the ability to properly manage and estimate travel expenses, your team will be left with extra or unaccounted-for costs and scrambling to fill in the blanks.
4. Better Reporting
Accurate reporting is critical—but if you’re pulling data from multiple systems, collecting individual invoices, or entering data manually, you're wasting time and increasing the risk of errors.
Whether you need to monitor per diem lodging, analyze extended stay hotel prices, or plan for upcoming rotations, visibility matters.
