Blog

Project Planning Made Easier

Oct 23, 2020

Learn how LodgeLink can help you better manage project accommodations.

For companies that engage with different organizations and subcontractors for work, it can be difficult to understand and get a clear picture of all the true costs associated with doing business. Companies that are managing large capital budgets and multiple crews for their projects may need to engage with contractors in order to get their work completed.

Use reporting to analyze and reduce project costs

These contractors often have a built-in markup when they submit bids for work that helps ensure they’re covering their bases. While this markup is a given, there are ways to reduce these unnecessary costs and have a better understanding of actual spend by partnering with LodgeLink. LodgeLink’s technology provides the control, visibility, and cost tracking mechanisms required to manage major project accommodations effectively through one central platform.

Set up for success: Payment IDs and Tracking Codes

By directing workers and crews to book through LodgeLink, companies can eliminate this portion of the subcontractor markup for accommodations. Through assigning appropriate Payment IDs and Tracking Codes, companies can easily manage their accommodation budget and help keep their costs down. This ensures organizations are only paying actual costs.

These Payment IDs and Tracking Codes also allow companies to group and bucket spend appropriately. Utilizing unique codes for your branches, crews, subcontractors etc. empowers organizations to manage their costs more clearly. This separation of spend allows companies to make more informed budget planning decisions.

Planning support tailored to your project needs

Companies that manage their workforce travel through LodgeLink benefit from powerful booking tools and an easy-to-use platform that helps keep crews happy and safe. Through a combination of technology and knowledgeable customer service, clients experience increased organizational efficiency, saving both time and money. By utilizing our tracking codes and mandating workers to book through our platform, we’ve saved one client over $130,000 in accommodation markup alone. Couple that savings with our powerful reporting functionality and our customers can manage their budgets more efficiently, making project planning easier.

In order to ensure the most efficient and comprehensive program as possible, we encourage you to reach out to us as early as possible when it comes to your project planning. LodgeLink is here to support you in putting together a full accommodations plan, not just for your own crews, but for your subcontractors. During concept and estimation, we work to understand the whole accommodations picture and requirements for the project. We then support procurement efforts and work on your behalf to negotiate preferred rates with hotel and camp suppliers. Once the vendors and properties are confirmed, we implement permissions and cost tracking codes that your subcontractors use to book their rooms to ensure cost savings through top-down accommodations management. The result is full pricing transparency between you and your subcontractor, cost savings through better hoteling rates and elimination of sub-contractor markup, full visibility of your entire project's accommodation spend through our reporting dashboard and administrative efficiencies such as one consolidated invoice.